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DocXtools 8.1 – Cross References

By Mike Plumb on May, 2 2016
Mike Plumb

As Manager of Customer Engagement & Adoption on the Customer Services team, Mike has a strong background in technical writing, training, project management, and builds resources to help his clients gain adoption.

If you are familiar with the process of adding cross references to a document, you know it can be a bit of a pain in the non-delimiter. If we get in the way back machine, when Microsystems added Cross References to the DocXtools suite, we simplified the process of creating cross references, while leveraging the under-lying technology already present in Word. And then we didn’t touch it for a while - sometimes you just leave well enough alone.

Well the love is back for Cross References and we have added some very cool new additions to the solution:

  • Drag and Drop References on the Fly
  • Suppress Non-Delimiter Characters
  • Dynamic Delimiters

Drag and Drop References on the Fly

Previously our solution was mostly geared toward creating references for existing typed candidates. We would find the see Section 2.1 numbers and allow you to easily create the reference by dragging and dropping it on the numbered item in the task pane. To create a new reference on the fly there was a three or four step process involving typing, and highlighting and more. Now, when the Cross References task pane is open, you can click and hold on a Numbered Item and drag and drop into the document, and boom, a cross reference is automatically created! How cool is that?

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Suppress Non-Delimiter Characters

What the heck does this mean? Well instead of explaining this, let me give you an example. This is for those scenarios where your references look like set out in Section 7.11 and the word Section is part of your numbering scheme. And now, let’s assume you want to reference multiple sections. Without this new solution, the phrase would look like this: set out in Sections Section 7.11, Section 8.03, and Section 8.04. By highlighting the Numbers Found items in the task pane (you can select all at once), right-clicking, and selecting Suppress…, the word Section does not appear as part of the number for those items allowing you to write: set out in Sections 7.11, 8.03 and 8.04. In the past you would need to access an option buried in Word to do this. We are all about making this simpler.

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Dynamic Delimiters

And finally, the coolest solution of all, dynamic delimiters. Sounds kind of like a new superhero group. Well it is a super solution, and the best thing about it is, the work is done for you.

If you have worked with cross references before, you are familiar with the scenario where you don’t always get what you want.

Now, with our dynamic delimiters solution, regardless of the candidate type and regardless of the numbering scheme, DocXtools Cross References never drops the word Section when it should be there, and it never adds the word Section, when it is already there. How about that, a solution that requires no additional clicks, it just happens.

Get DocXtools 8.1 and try out the additions to Cross References. We are guessing it will help make your pain go away. Try it here.

Topics: DocXtools

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